Every year there are at-con purchases. Either I’m the one going out and handling it,, or staff members go out. Either they take petty cash and return change, or they spend their own money and get reimbursed when they turn in the receipt at con. None of these are terribly good options. I can’t leave the con like that anymore. I don’t want staffers spending their own money and I really don’t want to be handing out cash.

So I’ve finally thought of the best possible solution – Prepaid visa cards.

This isn’t super perfect, but it will allow us to send trusted staffers over to WalMart to solve our at-con emergency needs. I figure two $100 cards should be more than sufficient.

I also want to just give one to tabletop to make their purchases for their approved amount. I don’t want to be surprised at the end of the year again.

As always, I need to run it by Nathan, but I think this is the best realistic solution. I should be able to see the purchases in the online account I set up for the card and I can match them to receipts and enter everything into the accounting system.